Privacy Policy

Smartgrade Ltd is a private company registered in England and Wales. Company No. 12415626. VAT Registration No. 343644011. This policy underpins the promises and contracts we make with schools relating to the education data that Smartgrade processes and was last updated on 1st February 2024. We review this policy annually.

Glossary of Terms

Privacy Policy

Change Log

Data Controller

The person, or organisation, who determines the purposes for which and the manner in which any personal data is processed. With respect to Smartgrade, the Data Controller is the School using the product.

Data Processor

The person, or organisation, who processes the data on behalf of the Data Controller. Smartgrade is a Data Processor of school data.

Data Subject

The individual who is the subject of the personal data.

Data Protection Legislation

All applicable data protection and privacy legislation in force from time to time in the UK including the Data Protection Act 2018, and the UK General Data Protection Regulations (UK GDPR)

Personal Data

Data we hold which relates to an identified or identifiable individual

Sensitive Personal Data

Data we hold which is deemed sensitive under the DPA (for example ethnicity).

Smartgrade Platform

The software application that we provide to schools.

IP Address

A unique computer address that identifies you to the Internet, or your local network.


All references to a school may refer either to an individual school or academy, or to multiple schools, where those schools are joined together in a legal entity such as a MAT.


A Multi Academy Trust, or group of academies.


Smartgrade's forum for sharing assessments between schools and MATs.

Assessment Publisher

Any School, MAT or Third Party Vendors creating an assessment on the Smartgrade platform.
Creative Commons License

This work is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License.